Standard setup for new college-owned computers
This page hopes to become home for our usual recipies for seting up new Dells and Macs, generally for staff use or for public computer clusters.
The college has a site license that lets us install Microsoft's XP Pro and Office Professional on COLLEGE OWNED and faculty computers, and F-Prot antivirus on all faculty, student, and college computers. Otherwise, all software we install must be free for public use, or we must have valid licenses.
Add new hardware to Assets Database
New computers and monitors need barcode stickers, and need to have the coresponding record filled out in Assets. Barcode stickers are in the top file drawer in the User Support Manager's (USM's) office.
Fill out all the parts of the top of the Assests form if known, e.g. if you know which staff user will get a computer, fill them in as primary user. In addition, use the Notes field to describe the main system parameters: type of processor, amount of RAM, hard disk size, optical disk capability. For Dell computers, put the "Service Tag" in the "Serial Number" field, as the Service Tag is used by Dell to track hardware support contracts.
The bottom panel of the Asset form should be filled in for computers. The purchase date and vendor let us track how old the equipment is. Use the primary wired ethernet port for the MAC address field, and put any the MACs of wireless or other ports in the notes area.
Set the "College Owned" field to Yes or No.
MS LICENSE TRACKING If you install MS software, check the boxes for XP or Office so we can count how many licenses we actually use.
Basic Staff Computer Setup
Please create an ITS admin account on every computer that we own. The directions below suggest that you create this account first, and use it for any initial registration that the OS requires.
User Data Transfer
Ask the user what specific programs they use, and look for anything unusual. Ask where they store their documents, and look for unusual places. Always check their Documents folder, the desktop, and the top level of the hard disk.
See what program(s) they are using for web browsing and email, and find where these programs have their files stored so you can copy these files to the new system.