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Emergency Alert System

The Bard College at Simon’s Rock Emergency Alert System allows the College to contact the community in the event of an emergency by sending messages via:

When an emergency occurs that requires community attention or action, the emergency notification system will be activated and you will be notified by the methods noted above using the personal information you have provided. It is imperative that your contact information is accurate and up to date in order for you to receive emergency notifications.

  • Students can update their information by contacting the Student Affairs Office or the Security Department.
  • Faculty and Staff members can update their information through Human Resources.

What the Emergency Alert system is:

A method to effectively communicate emergency information to a large number of people at virtually the same time.

What the Emergency Alert system is not:

A way to send non-emergency, routine or spam messages

Situations for which the Emergency Alert system will be used may include but are not limited to:

  • Facility Emergencies
  • Potential life-threatening situations on campus
  • Extreme Weather Conditions

Under what conditions would I not receive these messages?

  • If you are not a registered student or an active College employee at the time of notification
  • If the information provided to the College is not up-to-date
  • Issues with your mobile device service provider
  • Spam filter may have blocked an e-mail from being delivered

Kinds of messages that will be sent:

Not every emergency can be anticipated, however, the College has developed standard emergency messages that can be modified easily for use in a number of situations. This will allow notifications to be sent quickly. The messages are deliberately short (160 characters or less) to accommodate text devices.

How do I Know the Message you Receive is from the Notification System?

  • Caller-ID enabled phones: The message will come from 1-413-644-4772.
  • Email: Message will come from EmergencyAlert@simons-rock.edu

Contact Information Sources

Contact information used for the Emergency Alert system is taken directly from information provided by students, faculty and staff in existing College systems. It is the responsibility of students, faculty and staff to make sure this information is accurate and up to date in order to receive notifications.

  • Students can update their information by contacting the Student Life or Security Departments.
  • Faculty and Staff members can update their information through Human Resources.

Privacy

Contact information will only be used by the College and will in no way be distributed to outside parties.

Participant Conduct

This service is designed to alert individual participants when an emergency occurs. One that requires immediate community attention or action. It is College policy that participants:

  • Provide contact information that is complete and accurate
  • Update their contact information when it changes
  • Confirm the receipt of messages after you’ve received an alert message

Costs of Service

The Emergency Alert system system is provided free of charge to active Bard College at Simon’s Rock staff, faculty and students. There is no cost associated with participation in the service. However, participants are responsible for charges made by service providers related to text messages and mobile phone calls - actual and test messages.

Testing

The Emergency Alert system will be tested once a semester while class is in session. Additional testing may be conducted as part of drills and exercises, or as necessary.