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Electronic Reserves - Information for Faculty

HOW TO ACCESS YOUR RESERVES ACCOUNT

The library has created accounts for each teaching faculty member along with a course page for each course being taught this semester. If you do not know (or have forgotten) your account username, password, or any of your course passwords, please contact Beth Sack: bsack@simons-rock.edu.

Through individual course Page Management you have access to such features as: adding, deleting, or modifying documents, making announcements, creating links to the Web, creating folders, and checking on your course page statistics, among others.

Here's how to get started:

  1. At ANY computer, launch an Internet browser (FireFox, Internet Explorer, etc.).
  2. Go to the library homepage.
  3. Click on the Reserves link.
  4. You may now click on Admin Login located in the upper right hand corner the page, then log in with your username and password to go directly to your own Faculty Homepage. Just click on a particular course. This will take you to Page Management. Follow the instructions for manipulating the course page.
  5. Alternately, you may click on Course Materials on E-Reserve, which will take you to the Ereserves Index.
    • Select a Course, Department, Instructor, or Document search to find the object of your search. Once you've found your object, click on View.
    • Highlight your course and click on it.
    • Enter the Course password and click on Accept.
    • Your course page will be displayed.

NOTE: You must login in order to access Page Management.

ELECTRONIC RESERVE SUBMISSION GUIDELINES FOR ITEMS TO BE SCANNED BY LIBRARY STAFF

Downloadable Reserve Forms:

Electronic Reserves Form (to place an article or book chapter on electronic reserve)
Hardcopy Reserves Form (to place a book, DVD, etc. on reserve in the Library)

  • Reserve items will be scanned on a first come first served basis. At the start of a semester, when there is heavy volume, we will give priority for those items needing scanning that are to be used in the first week or two of classes. We ask your cooperation in this.
  • When you bring reserve items into the library, you will need to fill out a reserve form. We have developed two forms: one for hardcopy reserves and the other for electronic reserves. Any materials to be scanned for electronic reserve that were copied from source material should include the appropriate citation and copyright information. This is vital for the processing of your materials. Please fill out the appropriate form(s) as completely as you can and attach to your reserve materials. The above referenced forms are all available to be viewed and printed from the library web site, as well as being available in the library itself.
  • Provide a clean, sharp copy of material to be scanned.
  • Single-sided copies are preferred.
  • Do not staple copies together, rather use paperclips.
  • Do not provide copies that are underlined, highlighted, or have a lot of notes or black on the borders.
  • Please provide a copy or original with dark writing and good contrast. The material that appears on the screen will look only as good as the original we are working from. Heavy black borders make for VERY slow printing. For handwritten solutions, understand that lightly written (such as with a pencil) or second or third generation copies do not scan well.
  • Please do not submit copies in sizes other than 8 1/2 x 11 – these sizes will not fit in our scanner

PLEASE REMEMBER THAT EACH OF YOUR COURSES IS PASSWORD PROTECTED. THE LIBRARY HAS ASSIGNED A PASSWORD FOR EACH COURSE. PLEASE BE SURE THAT STUDENTS REGISTERED IN YOUR CLASS ARE GIVEN THE COURSE PASSWORD – THEY WILL NOT BE ABLE TO ACCESS ELECTRONIC RESERVES WITHOUT TYPING IN THE PASSWORD.

If you have any questions or comments at any time, contact a library staff member or email Beth Sack: bsack@simons-rock.edu

HOW TO ADD AN ITEM TO A COURSE PAGE

There are several things you can add to your course page on your own: documents on your own computer's hard drive, links to sites on the web, class announcements, on-the-fly text entries (where you type inside a block with any text you'd like). You can also modify any of your documents, delete a document or add an existing document from the system to your course page.

Adding a Document

  • Log in to your faculty home page.
  • Choose the course you want to work with.
  • Your course page will open. Click on 'Page Management'.
  • You will see a menu with selections from which you can manage your course page.
  • Select 'Documents and Copyright'.
  • Click on 'Add a Document' in the upper left.
  • Click on 'Add a New Document'. NOTE: clicking on 'existing documents' will produce a list of all documents in the system. You may view and add any of these to your course page.
  • From 'Add a new Document', you will have the opportunity to name your document. You also have the option here to do a variety of other things. You can add visibility dates, put the document in a folder, add a web link or text message.
  • When you are done, click 'apply' at the bottom of the page
  • You can now attach a file from your hard drive. If you are not attaching a file, simply click 'save' and exit back to Page management.
  • To attach a file, click 'attach file' under 'Step 2'
  • Click 'Transfer files to Server'.
  • Click on 'Browse'.
  • Choose your file and click on 'Upload'.
  • The file will appear in the left hand column, your 'Files attached to your document'.
  • Click 'Done' to return to your document list.
  • Check to see that you file is attached and click on 'Save'.
  • Click 'close window' to return to page management.

F.Y.I.: At the bottom of the Page Management screen, you can select 'Training Videos'. This video index will lead you to step by step audio and video instructions for most functions.